Web Bookmarking
by Dr. Dave Dulany, Asst. Professor, Dunham School of Business, Aurora University
Have you ever wanted to access your web favorites from a PC while at work? Or possibly when on vacation or at a friend’s house?
In my case, it is not unusual to use four or five different PCs in a typical day across our beautiful Aurora University campus. I also use a PC at home and my even my cell phone has web access. On each of these machines, it is typical for me to use different web browsers, like IE Explorer, FireFox, and Opera.
There is another reason to consider using web-based bookmark services. Some readers have no doubt lost their favorite browser bookmarks because of software or even hardware failures. I know I have. Using a web-based service prevents that from happening.
So, even if you just use a PC at home and at work, you might benefit it from using a web-based bookmarking service. They are free, easy to use, private, and can make you more productive.
A web-based bookmark service works just like your favorite browser’s “bookmark” or “favorites” feature, but instead of saving the information on your PC’s hard drive, it saves it on the web. As a result you can access it from any device with web access. You can even create and manage folders, just like you would via your web browser software.
There are two types of web-based bookmarking services. The first and original type is typically referred to as a “private bookmarking” service. There are many private web-based services to choose from including, Google, Yahoo, Windows Live Favorites, MyHQ, and Spurl are just a few. Use your favorite search engine to find and explore others. If you already have a Yahoo or Gmail email account (both are free for the asking), you are already are on your way. This article will focus primarily private bookmarking services.
The second type, which are becoming very popular, are commonly called “social bookmarking” services. These web sites make it easy for you to share your bookmarks with others. Examples of these include Del.icio.us, Diig, Diigo, Backflip, and many others. In fact, many of the private bookmarking services seem to be morphing into social bookmarking services, as well. However, you can usually control who gets to see your bookmarks. If there is enough interest from readers, I will certainly consider writing an article on these services as well. If you would be interested in learning more about social bookmarking web-based services, let me know at ddulany@aurora.edu.
I will concentrate on the Google bookmarks service for this article, but the Yahoo and Windows Live services have many of the same features and works in a similar manner. Check the website for each for details or run through their tutorials.
There is virtually nothing special to install on your PC in order to use bookmark services. If you want to view what is in your Google bookmarks, go to http://www.google.com/bookmarks . If you have anything bookmarked already, it will show itself here. Scroll down to the bottom of the page and look in the far left column. You will see commands here like “Add Bookmarks”, “Change Labels”, “Export Bookmarks”, and so on.
Adding bookmarks manually is easy. Just click on the click and fill in the dialog boxes that are shown. For example, for “Name” you can enter the “Aurora University” For “Location” you can enter http://www.aurora.edu . For “Labels”, you can enter “Aurora, University, Higher Education” and whatever words or phrases you like to use. For “Notes”, you can enter your own personal thoughts or ideas.
An even easier way to add bookmarks is to use the Google Toolbar (or Yahoo or Windows Live Toolbars, respectively). These toolbars allow you to click on an icon and add the website you are currently viewing automatically. Visit http://toolbar.google.com or http://get.live.com/toolbar/overview or http://toolbar.yahoo.com/ for more information about these useful tools. They are available for all of the most used web-browsers.
Labels are handy because they allow you to file one bookmark in multiple places. For example, I might want to reference the web-based mindmapping website http://www.mind42.com/ in three places in my Google bookmarks. One would be “Bus 3220″ for the course I teach it to my students in, another might be “Mindmaps”, and another might be “Teaching Tools.” When I search for any of these terms via Google bookmarks, this website will show up, no matter what folder I put it in.
Exporting bookmarks can be a handy feature, even though the primary use of these websites is to privately keep your web bookmarks. Exporting your bookmarks to a stand-alone document allows you to email a list of your bookmarks to an associate, include it in the references section of your presentation, or even just store it on your flash drive or other storage device. Since the exported document can be edited using your favorite word processor, you can share only the bookmarks that you wish to save without disturbing your original list of bookmarks.
As always, none of these web sites are endorsed by or affiliated with Aurora University. We make no guarantees as to their suitability or reliability for your needs. If you would like additional help beyond the scope of this article, please contact me at ddulany@aurora.edu.